MYFRND × VOOV · WORKSHOP RECAP

Catch a Vibe: AI at work with VOOV leaders

Real workflows. Shared lessons. A clear vision for what comes next.

November 6, 2026 · By Pooya Mohit

A practical conversation about turning a clear brief into work that gets done.

THE CONVERSATION

The most useful question was simple.

What have you actually implemented?

During our Catch a Vibe AI workshop with VOOV leaders, I asked the team to share the most advanced AI use case they were already putting into practice. The examples made the session: a company wiki, faster proposals, connected team workflows, HTML creation, recruiting recaps and onboarding.

Workshop update: Storm and Wi-Fi issues interrupted us halfway through, so we postponed the remainder to Friday, November 13, 2026. A lot of useful information was still shared. This recap brings together the attendee insights and presentation resources as we get ready to continue.

The common thread was a clearly defined process. AI became more useful when people supplied the context, set the rules and knew what a good result should look like.

LEADER EXAMPLES

A proposal workflow that changed the pace.

CARLOS · PROPOSAL CREATION

Carlos took the proposal idea and built a project in ChatGPT containing the branding elements, structure and prompt. With that foundation in place, adding prospect details could produce a new document without rebuilding the setup each time.

He reported reducing a task that took about 20 minutes to about 2 minutes. His next step is connecting more of the process into an end to end workflow.

My takeaway: save the method, not just the last output. Reusable context is what makes the next request easier.

REPORTED BY CARLOS

20 min → 2 min

Proposal preparation time

An attendee reported result from this workflow, not a benchmark or guaranteed outcome.

ERIK · COMPANY KNOWLEDGE

A wiki that helps people do the work.

Erik described the VOOV wiki as his strongest AI use case: company branded knowledge that can guide people through a process and help them address an issue as it comes up.

He highlighted the potential to reduce missed steps and lighten the team’s workload. Integration into the VOOV system is planned.

My takeaway: the value of a knowledge base grows when it helps someone take the right next step.

GEMA · RECAPS & ONBOARDING

From an update to an assigned next step.

Gema described automations that summarize candidate selections and associate feedback, prepare an email and send the recap to the team.

She also shared an Asana onboarding workflow: adding a new associate and start date creates a project containing the required training, due dates and assignments.

My takeaway: a useful workflow carries the information through to ownership and follow through.

GEMA'S ONBOARDING EXAMPLE

Start date

A new associate is added with a confirmed starting date.

Training project

The training plan becomes an organized Asana project.

THEN

Owners + due dates

Assignments and deadlines make the next actions visible.

MANUEL · TEAM WORKFLOWS

Give the team a connected method.

Manuel shared his heavy use of GrokBot to bring team workflows together. He emphasized that structuring the idea itself saves time before the automation is complete.

He also discussed capturing context from 1:1 conversations and looking at it alongside prior interactions and decisions.

My takeaway: write the process clearly, including the context people need when the work changes hands.

ARLEN · HTML CREATION

New skills can start with a clear idea.

Arlen shared that HTML was unfamiliar before using AI, and now creating code is part of what is possible.

That was a useful reminder of another kind of progress: expanding what someone feels equipped to build.

My takeaway: being able to describe the desired result opens the door. Testing and refining the result still matter.

SERGIO · THE NORTH STAR

People supply the vision.

Sergio brought the conversation back to the purpose of AI. The person defines the thought, the direction and the desired result. AI can increase output, but that output is still guided by human skill and judgment.

Grow

Create more useful output, visibility and opportunities.

Simplify

Reduce avoidable effort and cost in repeatable work.

Direct

Keep the goal, standards and final judgment with people.

The leadership decision is choosing which outcome matters, then measuring whether the workflow helps. More output is useful when it advances the right goal.

THE METHOD BEHIND THE TOOLS

VIBE maps the work. B.R.A.I.N. sharpens the instruction.

The workshop presentation pairs two practical frameworks so a good idea can become a repeatable process.

V.I.B.E.

Plan the workflow

Visualize: describe what done looks like.
Identify: name the inputs and tools.
Break down: write the tasks, rules and exceptions.
Execute + evaluate: run, check and refine.

B.R.A.I.N.

Define the prompt

Brand: the voice and identity.
Role: the job AI should perform.
Audience: who the result serves.
Instructions: the specific work.
Non-negotiables: facts, boundaries and quality standards.

In the workshop’s terms, “vibe” means describing the outcome and refining what AI builds. Clear instructions and careful review are still part of the work.

FROM ONE REQUEST TO CONNECTED WORK

A skill holds the method. Plugins carry out the actions.

The presentation uses a content campaign to show how one brief can travel through a connected process: visual assets, an editable Elementor blog, Instagram and Facebook posts, a Google Business Profile update, Asana tracking and an email handoff.

The proposal example in the presentation follows a different path: a client brief, a matching job description, an approved rate, a branded proposal and a quality check. It also outlines the next step toward a more connected proposal process.

Clear inputs

A brief, notes, approved media and the facts the workflow needs.

Saved method

Brand rules, task order, exceptions and completion checks.

Verified result

The actual output, status and next action are checked.

The common rule across both examples: verify the output, keep human decisions visible and make the next action clear.

BRING IT BACK TO YOUR TEAM

Start with one useful pilot.

My challenge to the group was practical: choose one repeated task, give it an owner and decide what quality looks like.

Pick the task. Look for something frequent and clearly defined.
Write the process. Include inputs, decisions and exceptions.
Measure the result. Compare time, accuracy and follow through.
Keep the judgment. Decide where a person should review or approve.

Thank you to the VOOV team for attending, sharing real examples and sticking with us through the connectivity issues. We made a valiant effort, but the storm and Wi-Fi won this round. I look forward to continuing on Friday, November 13, and showing you more of these exciting tools.

WORKSHOP QUESTIONS

A few answers to keep handy.

What was Catch a Vibe about?

The MYFRND and VOOV leadership workshop focused on practical AI workflows, clear prompts, reusable skills and connected tools. Attendees shared working examples before storm and Wi-Fi issues interrupted the session halfway through. The presentation remains available, and the workshop will continue on Friday, November 13, 2026.

Which real AI examples did VOOV leaders share?

Examples included a company wiki, reusable proposal generation, GrokBot team workflows, HTML creation, candidate and associate feedback recaps, and Asana onboarding with training assignments and due dates.

What time savings were reported?

Carlos reported taking proposal preparation from about 20 minutes to about 2 minutes after organizing branding, structure and the prompt in a ChatGPT project. That result was reported during the discussion and should not be assumed for every team or task.

What should a team do next?

Choose one repeatable task, define its inputs and rules, assign an owner, run a small pilot and verify the output. Track both time and quality before expanding the process.

KEEP THE IDEAS MOVING

Take the workshop into your next workflow.

Revisit the presentation, explore the full content example and use the free MYFRND resources to shape a practical next step.

Explore the AI Roadmap · Open the Content Library

Recap by Pooya Mohit, based on workshop notes, attendee reports, supplied session screenshots and the Catch a Vibe presentation. Speaker highlights are paraphrased. The screenshots document the live conversation.